How to manage the attendance record

💡 This article will explain how to manage the attendance record. If you need to confirm the hours for volunteers, please refer to this article.

1. View attendance list
2. Manage check-in and check-out records
3. Instant registration (Quick apply)
4. Export attendance list

View attendance list

• You can view the attendance list for each volunteer opportunity

1. Go to Volunteer opportunity
2. Click Service hour
3. Click the menu bar ⋮ and choose View details
4. Click the menu bar ⋮ on the selected time slot and clickAttendance list

• You can update the remarks by clicking on the menu bar (⋮) and selecting "Update Remarks."

     

Manage check-in and check-out records

• Check-in: Click the "tick" button to check in the participant, a timestamp will be logged in the system as a reference in the Check-in time column

• Check-out: Click the "arrow" button to check out the participant, a timestamp will be logged in the system as a reference in the Check-out time column

• If you have recorded the check-in & check-out time, the system will automatically calculate the service hours for the attendees

• If the recorded check-in or check-out time is incorrect, you can click on "⋮" and select "Undo Check-in Time" or "Undo Check-out Time."

💡 This Calculated hour is only for reference, the service hour is subject to the entered Confirmation hours

Instant registration (Quick apply)

For walk-in participation, you can make instant registrations

• Click +Quick Apply
• You can choose either ScanQR code, addNew Contactor searchExisting contact
• After the registration is completed, it will be automatically added to the attendance list

1. ScanQR code: Scan the QR code: Attendees can click on the QR code in Account inside Social Career App, and display it in front of the camera of the organisation's computer. After successful scanning, it will be added to the attendance list
   
   
   
2. AddNew Contact: Organisations can instantly fill in the below form to add applicants to the attendance list. When finished, remember to click Add
   
   
   
   
3. SearchExisting contact: Organisations can search for existing contacts to add applicants to the attendance list by the following methods:
   (a) Name
   (b) Email
   (c) Mobile number
   

Export attendance list

💡 This feature is an exclusive function for paid subscription organisations. Please contact [e-mail] to learn more.

1. Go to Volunteer opportunity
2. Click Service hour
3. Click the menu bar ⋮ and choose View details, then click Export
   
4. Click “Export” at “Export attendance records"
   
5. Attendance records are exported in CSV format. For information on how to open a CSV file, please refer to this.

6. The CSV file includes the following information:

   Chinese Name, English First Name, English Last Name, Mobile Number, Email, Session title, Time slot date, Time slot time, Check-in time, Check-out time and Confirmed hours