How to create a volunteer opportunity

Content

1. Draft & Publish
2. Create Volunteering opportunity
3. Basic information
4. Sessions
5. Schedule
6. Location & Vacancy
7. Attendance rule
8. Details
9. Volunteer target
10. Application
11. Other settings
12. Save as draft
13. Publish
14. The order of events on Social Career
15. Tutorial Video

Draft & Publish

You can find three buttons at the top right of the page.

Back You can return to the previous page by clicking this button. Before you return to the previous page, please remember to click Save as draft to save the filled-out information.

Save as draft If you have not filled out all the information, you can save this volunteering opportunity as Draft anytime. You can view and modify this opportunity at Draft

Publish After you have filled in all the information, you can publish this volunteering opportunity. Once you set the Volunteering visibility as Public and published, members/volunteers can view this recruitment on the Social Career app and start to apply to join this volunteer opportunity

Create Volunteering opportunity

1. Click Volunteering > Current
2. Click + New Volunteering
3. Required information is divided into 9 sections

• You can click on the left section, or click Next to follow the steps

Basic information

Set title, cause, service recipient, and Sustainable development goal (SDG) for the volunteer opportunity.

1. Fill in the title in Volunteering title

• Social Career App is available in Traditional Chinese, Simplified Chinese, and English, but the title and content can not be translated by the system automatically.
• You can fill in the information in one or all languages

2. You can choose a maximum of three criteria in Cause,Service recipient and Sustainable development goal field
3. Internal recordis only for internal use, the following steps will be skipped once you tick this checkbox.

• Click Save as draft or Next to proceed to Sessions

Sessions

You can set sessions for the volunteer opportunity

1. Click +add session
2. Choose the nature of the session
3. Input name in session
4. You can add more than one session, or delete an existing session by clicking the trash icon.

• Click Save as draft or Next to proceed to Schedule

Schedule

You can set start time and end time for each session of the volunteer opportunity.

1. Click on the session you want to edit
2. Set frequency, day, date, and time of the session

• If the session is held multiple times in one day, Click +Add time slot to add other time periods
• If the session is held on a regular basis, click Recurrence and set the details
• If the session is held more than one day (One-off) or more than one recurring (Regular), click the +Add option below to set more time periods
• If the session is held on a regular basis, you can also set an exception date such as a public holiday, to notify volunteers they don't have to attend the activity on that day
• Click Save as draft or Next to proceed to Location & vacancy

Location & vacancy

You can set the location and vacancy for the volunteer opportunity

1. Click select all or choose boxes of that session
2. You can set location and vacancy for different time periods separately, click on the session and choose the time periods you want to set
3. Click +Set on the top right corner
4. Choose Location or Vacancy

Set location

• Unit address: Select from a saved location
• Online: Not a physical activity
• Other location: This option allows you to set the Region, District, and Sub-district of the event. You can enter the full address and click on Google Maps to set more information. Remember to click Save after each update.

Set Vacancy

• You can set the vacancy as no limit or limited numbers for each time slot

• Click Save as draft or Next to proceed to Attendance rule.

Attendance rule

You can set the attendance rule for the volunteer opportunity

1. Choose the session you want to set and click +Set on the top right-hand corner.
2. Click Select rule to choose the attendance criteria
3. Input numbers of attendance times and click Set

• Click Save as draft or Next to proceed to Details.

Details

You can add details for the volunteer opportunity

 💡 The system will not automatically translate the content. If necessary, you can fill in the information in one or all languages.

1. Fill in Expected Commit Hours (The minimum service hours that volunteers can obtain from this volunteering)
2. Fill in Volunteering description
3. Fill in Remarks (Optional)
4. Set location

• Unit address: Select from a saved unit location
• Online: Not a physical activity
• Other location: This option allows you to set the Region, District, and Sub-district of the event. You can enter the full address and click on Google Maps to set more information. Remember to click Save after each update.

4. Upload an image as the cover photo of the volunteer opportunity

• You can upload up to 3 photos/videos
• Suggested image size: 500px by 375 px (4:3 landscape)
• Image file size: within 400kb
• If you don't have pictures related to the volunteer opportunity, you can use free online pictures (e.g., Unsplash)

Volunteer target

You can list out the targeted group of volunteers for your volunteer opportunity.

1. Choose the type of positions you want to recruit in the Volunteer role
2. You can add the Required skills for volunteers (optional)
3. Choose the Reqired language for volunteers
4. Set the Age requirement for volunteers (optional)

Application

You can set the date and time range for application, volunteering publicity, application fee, and contact information for your volunteer opportunity

Auto-approve applications

Manual: Applicants will be notified of payment instructions once their application is manually confirmed successful.

Instant: Applicants are required to complete payment before the application is considered successful. Quota is reserved on a first-come-first-served basis.

Application period

• Click Start date, choose the starting date of registration on the calendar.
• Click End date, choose the ending date for registration on the calendar.

• Click Start time , choose the open time for registration on the clock.
• Click End time, choose the ending time for registration on the clock.

Volunteering visibility: Choose Public, Unlisted, or Members only

• Public: After choosing Public, the volunteer opportunity will be posted on Social Career App public. Volunteer can view and apply the volunteer opportunity via App. 
• Unlisted: After choosing Unlisted, this volunteer opportunity will not be posted on Social Career App publicly, it can only be reviewed via URL.
• Members only: Only members of your registered NGO can view and apply this volunteer opportunity

Application fee

• If the volunteer opportunity is free, please select No
• If volunteer opportunities require paid participation, please select Yes and fill in the fee amount

Age requirement (optional): Fill in the minimum and maximum age to set the age limit

Application contact information: Information will be used for contact and enquiry

• Click Save as draft or Next to proceed to Other settings.

Other settings

Additional question: You can collect additional necessary information from applicants by asking additional questions. Click + Questions to include additional questions in the application form

You can also provide details about the service organizer

• Choose the host organisation of this volunteer opportunity in Volunteering owner.
• If necessary, you can choose a maximum of three Volunteering collaborators for this volunteer opportunity.
• Input the email address of the person in charge
• Input the email address of the person/organisation you want to notify about this volunteer opportunity and the registration status
  • Click Save as draft or Publish to the Social Career platform

The order of events on Social Career

The order of events on Social Career is determined by their publish time.

*If the start date for registration is later than the publish date of a volunteer opportunity, the registration button for that volunteer service will be disabled until the specified registration date. To enhance user experience, it is recommended to minimize the time gap between the publish date and the registration date for volunteer opportunities.

Tutorial Video