Cash Balance / Bank-in records

💡 This feature is an upgraded account feature.

💡 For use by staff responsible for bookkeeping.

• "Not banked amount" refers to the cumulative value of transactions that have not been recorded as banked or deposited.
• For more information regarding table view setting, filter, and search functions, please click here.
• Important Note: This action is irreversible, please pay attention when you execute this step.

How to manage bank-in records?
1. Go to "Payments".

2. Click on "Cash Balance".

3. Select the checkboxes on the left side, those transactions that are already marked as bank-in cannot be selected.

4. Click on "Bank-in" in the upper right corner.

5. Click on the calendar to choose the banked date, then click on "Bank-in".

6. The system will display the message "Banked-in transactions are updated successfully."

7. The not banked amount will be adjusted based on the banked amount.

Guide to the Columns in Cash Balance: 

Transaction Date: The date when the payment transaction occurred.
Transaction Number: The unique identifier for the transaction, which can be found at "All transactions".
Receipt Number: The unique identifier for the issued receipt, which can be found at "All payments".
Transaction Type: The classification of the transaction (e.g., Pay, Adjust).
Payment Method: The chosen payment mode (e.g., cash, credit card).
Handler: The staff member responsible for processing the payment.
Bank-in Date: The date specified by the handler for the bank-in transaction.
Updated by: The handler's name who clicked "Bank-in".
Updated at: The date when the transaction was updated by clicking "Bank-in".

How to undo Bank-in? 

1. Select the tab "Banked transactions" to view transactions that have been marked as banked.
2. Locate the specific payment that you would like to undo the bank-in process for.
3. Click "Undo bank-in" at the top right corner.
   
4. Confirm the action by clicking "Confirm" in the pop-up window.
   
5. The selected transaction will be reverted to the "Not banked transactions" category, and the bank-in process will be undone.